Active Kids Terms and Conditions

A. Campaign terms and conditions

1. Qualifying Organisations may participate in Active Kids 2017.

2. Qualifying Organisations include UK and ROI nurseries, schools, Scouts or Girlguiding groups (defined as Beavers, Cubs, Scouts, Explorers and Scout Network and Rainbows, Brownies, Girlguiding and Senior Section) and Clubmark accredited (or acceptable equivalent) sports clubs (“Nursery”, “School”, “Group” or “Sports Club”) (“Organisation”).

3. By participating in Active Kids 2017 and/or by placing an order from the catalogue for goods, sports kits, cooking equipment, Ingredients Cards, PGL adventure courses and/or active coaching sessions, your Organisation confirms that:(a) Sainsbury’s may automatically renew your Active Kids registration on an annual basis;(b) Sainsbury’s may communicate with your Organisation about future activities that we think may be of interest to you; and (c) You accept these Active Kids Terms and Conditions and the Active Kids Privacy Policy on behalf of your Organisation.

4. Participation is restricted to nurseries, schools, Scout and Girlguiding groups and sports clubs in the UK and ROI only.

5. Organisations that participated in Active Kids 2016 are automatically registered to participate in Active Kids 2017. If your nursery, school, Scouts or Girlguiding group or sports club has not already registered, please advise a member of staff or a group leader to visit to register.

6. Participating sports clubs must hold a Clubmark accreditation (or acceptable equivalent) and be affiliated to a recognised National Governing Body of Sport (NGBs). Full terms and conditions, including the list of NGBs can be found at Clubmark accreditation applies only to England and Northern Ireland (as these are the only countries where this accreditation exists). Acceptable equivalent for Scotland: Junior provision, affiliated to a recognised NGB and NGB accreditation in respect of Junior provision. Acceptable equivalent for Wales: Junior provision and affiliated to a recognised NGB. These acceptable equivalents have been determined by the Sports Councils of the Home Countries, Sport England, Sport Scotland, Sport Northern Ireland and The Sports Council for Wales.

7. By participating in the scheme, Organisations give consent to Sainsbury’s using their details in local press and publicity materials to promote the scheme.

8. If your Organisation no longer wishes to benefit from the scheme, please write to Sainsbury’s Active Kids, PO Box 100, Blackburn BB2 9FL.

9 . Active Kids vouchers are issued at Sainsbury’s supermarkets, Sainsbury’s Locals, petrol filling stations and Sainsbury’s online grocery shop ‘’.

10. Vouchers are issued for purchases made between 25 January 2017 and 2 May 2017 (inclusive).

11. One voucher to be issued for each complete £10 spent in a single transaction at all Sainsbury’s Supermarkets and online groceries, and for each complete £5 spent in a single transaction at Sainsbury’s Locals and petrol filling stations, excluding purchases from Concessions and Tobacco Kiosks. Vouchers cannot be claimed for purchases of prescription medicines, infant formulae, spirits, liqueurs, National Lottery tickets, scratch cards, stamps, e-top up, phone cards, gift cards and Comic Relief merchandise. Vouchers are not issued for car related products or fuel sold by BP or ESSO at Sainsbury's Local in partnership with Euro Garages Stores.

12. Sale, auction or retendering of vouchers for money or otherwise is prohibited. Vouchers may only be transferred to Organisations registered with
Active Kids.

13. The number of Active Kids vouchers required for each item of equipment, sports kits, cooking equipment, Ingredients Cards, PGL adventure course and/or active coaching sessions is as stated in the catalogue.

14. Registered participating nurseries, schools, Scouts and Girlguiding groups and sports clubs ordering goods, sports kits, cooking equipment, Ingredients Cards, PGL adventure courses and/or active coaching sessions from this Active Kids 2017 catalogue must send all vouchers and accompanying order form to the designated handling house by 28 July 2017. NO VOUCHERS OR ORDERS SENT AFTER THIS DATE WILL BE ACCEPTED.

15. Additional terms and conditions apply and are available at the Customer Service Desk of Sainsbury’s stores and at The voucher is and remains the property of Sainsbury’s Supermarkets Ltd, 33 Holborn, London EC1N 2HT and is not for resale.

B. Cooking and Nutrition Toolkits

1. General

1.1. The Cooking and Nutrition Toolkits have been written for nurseries, schools, Scouts and Girlguiding groups in the UK and Republic of Ireland only.

1.2. The Primary and Secondary school awards and Scout and Girlguiding Toolkits have been developed in conjunction with the British Nutrition Foundation. Teachers and Leaders should use their own discretion when using the award and toolkits, modifying where necessary to take into account their class/group’s specific needs, including allergens, cultural differences etc. Teachers and Group Leaders must exercise an appropriate level of supervision when children and young people in their care engage in Active Kids cooking activities.

2. Ordering certificates

2.1. Certificates are available to Primary and Secondary schools only.

2.2. Certificates may be ordered via your Active Kids account at Certificates will normally be despatched to the school within 28 days.

2.3. Cash payments cannot be accepted to top-up orders.

C. Active coaching sessions

1. The number of vouchers per active coaching session is as specified in this catalogue. To order, simply complete the order form and send in your vouchers as specified in section B of these Terms and Conditions.

2. Once your order has been verified, we will send a letter to your Organisation outlining the active coaching session booking procedure.

3. The active coaching sessions for 2017 must be taken by 31 July 2018

4. When booking your coaching session you should confirm the class/group size and ages together with details of any specific conditions or requirements for participating children. For Fitness Training, Cheerleading and Dance coaching sessions the class/group size is limited to a maximum of 30. For Martial Arts sessions the class/group size is limited to a maximum of 25. Remember to quote your unique reference number.

5. Active coaching sessions must be booked a minimum of 28 days in advance. A letter will be sent containing the coach’s name and contact details and this letter will act as confirmation of the booking. The letter must be retained and shown to the coach upon request. If a valid booking letter is not shown, the instructor reserves the rightnot to give the session. The letter will also include a ‘Satisfactory completion of sessions’ form, which should be completed and signed on behalf of the Organisation immediately after each session(s) has been completed.

6. Once a booking has been made, any changes are subject to the agreement and availability of the coach. Any requests for amendment should be made by the Organisation using the contact details provided in the confirmation letter.

7. Coaches with DBS checks will be provided.

8. The Organisation is responsible for liaising with the coach to ensure that all necessary equipment is available for the session. The coach reserves the right to refuse use of unsuitable equipment.

9. No equipment will be provided for the running of the session by the promotion organiser. Other equipment loan is at the discretion of the coach or the coach’s club.

10. If booking a Judo coaching session, special Judo mats may be required for safety.

11. Some activities are not suitable for all children, please tell the coach in advance if you have any specific conditions or requirements for participating children. The coach will then advise if the activity is suitable for them.
12. The content of the activity may vary depending on the chosen session. Session duration is 1 hour.

13. Individuals taking part in any active coaching session take part at their own risk. It is recommended that schools contact their LEA to discuss the appropriate insurance requirements.

14. Should the Organisation or LEA have specific insurance requirements regarding Personal Indemnity Liability Insurance cover, please check with the instructor a minimum of 14 days before the session.

15. Images and descriptions of the active coaching sessions as described in the promotional literature are intended as a guide and may not accurately reflect the coaching session provided.

16. All information detailed is subject to change throughout the promotion and is correct at time of going to print.

17. Participation in an active coaching session implies acceptance of the terms and conditions

D. PGL adventure courses

1. The offer is based on 25% off multi-activity weekends and/or mid-week bookings on both course durations (PGL Day Camps and PGL residential multi-activity courses), as quoted in 2017/18 PGL brochure prices (excluding VAT), for travel between Monday 24 July 2017 and Friday 11 May 2018 only. Day Camps only operate on Monday.

2. The offer is subject to availability and cannot be used retrospectively.

3. This offer cannot be used in conjunction with any other offer or discount.

4. PGL booking terms and conditions apply. Please refer to for full terms and conditions.

5. Once the booking is made, all contact and administration is through PGL.

6. Customers must advise at the time of booking that they will be redeeming Active Kids vouchers.

7. The minimum group size is 8 children.

8. Offer only applies to multi-activity courses in the UK.

E. Active equipment and kit terms and conditions

1. General

1.1. Terms 1-13 of the active equipment and kit terms and conditions apply to all orders by Organisationsfor products available from this Sainsbury’s Active Kids catalogue (the “Goods”). By placing an equipment or kit order the Organisation accepts the active equipment and kit terms and conditions. The parties to the Supply Contract (the “Contract”)are the Organisation and the appropriate supplier/contractor. Sainsbury’s is not a party to the Contract.

1.2. The explanatory pages in this Sainsbury’s Active Kids catalogue form part of these Terms and Conditions. In the event of any conflict between the catalogue and these terms and conditions then these terms and conditions will apply.

2. The products

2.1. The number of vouchers required for each product will be clearly stated in this Sainsbury’s Active Kids catalogue. The registered Organisation should order Goods from this catalogue in the manner described in this catalogue and in PartB of these terms and conditions. All Goods are subject to availability. Goods will be delivered tothe Organisation directly from the relevant supplier named in the catalogue.

2.2. Once an order has been placed it cannot be changed or cancelled.

2.3. If for any reason the ordered Goods are not available or have been discontinued, the Supplier reserves the right to substitute an alternative product of similar or greater value equivalent to the product ordered.

2.4. The Goods in the catalogue are supplied only for the sole use of the ordering Registered Organisation. They may not be exported, auctioned, exchanged or re-sold.

3. Promotional material

3.1. No drawings, descriptive matter, weights or dimensions issued by the supplier or the manufacturer of the Goods, nor the descriptions and illustrations contained in this catalogue or other promotional material, will form part of the Contract nor be regarded as a warranty or representation relating to the Goods.

4. Active Kids vouchers

4.1. The number of vouchers required for Goods in thisSainsbury’s Active Kids catalogue is as stated and is not subject to negotiation.

4.2. All orders and vouchers must be sent to the handling house by 28 July 2017. NO VOUCHERS OR ORDERS SENT AFTER THIS DATE WILL BE ACCEPTED.

5. Customer helpline

5.1. If your Organisation has any concerns or queries relating to goods included in or ordered from this Active Kids catalogue, please contact the helpline (0800 276 1111*). Goods are supplied direct from the relevant supplier named in the catalogue. *All calls to this number are free.

5.2. The Active Kids helpline (0800 276 1111†) will be available Monday to Friday (excluding public holidays) between 9am and 5pm.†All calls to this number are free.

6. Delivery, orders and prices

6.1. Delivery will be made to the Organisation named on the order form by the end of October 2017. Every effort will be made to fulfil all deliveries during this time. In the event of a delay, Organisations will be informed.

6.2. Delivery may be made in instalments. Each package or delivery note will clearly state the Goods included in that delivery.

6.3. Where Goods require installation; the Organisation is responsible for the installation (and any associated costs) in accordance with the supplier’s

instructions. The Organisation is responsible for any loss or damage to the Goods from the pointof delivery.

6.4. Acceptance of the Goods takes place on delivery. No claim for damaged Goods or shortage will be considered unless the Supplier is advised in writing within 28 days of delivery.

7. Property in the Goods

7.1. Risk in the Goods shall pass to the Organisation when the Goods are delivered to that Organisation.

8. Cancellation

8.1. The Organisation may not cancel or amend its order, or extend or delay this Contract or any part of it. We regret that the Supplier cannot provide alternate goods or credit (either in the form of vouchers or cash) if Goods are returned as unwanted.

9. Warranty

9.1. The Suppliers warrant that all Goods supplied comply with existing EC/UK legislation and Standards.

10. Guarantee and limitations

10.1. Where the Supplier is not the manufacturer of the Goods or ultimate licensor of the software (asappropriate) the Supplier will make every effort to
transfer the benefit of any warranty or guarantee given by the manufacturer or ultimate licensor to the Organisation.

10.2. Unless the Supplier has notified the Organisation otherwise, the Supplier will repair, or at it discretion, replace any Goods manufactured by the Supplier (other than software) that are proved to the reasonable satisfaction of the Supplier to be defective in material and workmanship (fair wear and tear excepted), provided such defects are notified to the Supplier within 12 months of the date of dispatch.

10.3. The obligations set out in clause 10.2 will not apply where:

10.3.1. The Goods have been altered (otherwise than by the Supplier) in any way whatsoever or have been subjected to misuse or unauthorised repair; or
10.3.2. The Goods have been improperly installed or connected (unless the Supplier carried out such installation and connection); or
10.3.3. The Organisation has failed to observe any maintenance or storage requirements relating to the Goods which have previously been communicated to the Organisation by the Supplier; or
10.3.4. The Organisation has failed to notify the Supplier of any defect or suspected defect within 28 days of the same coming to the notice of the Organisation.

10.4. Any Goods returned after replacement will belong to the Supplier. Any repaired or replacement Goods will be guaranteed on these terms for the original guarantee period. Warranties on repaired or replacement Goods will expire at the end of the original warranty period.

10.5. Save as provided in clauses 10.1 and 10.2 the Supplier will be under no liability under theContract for any consequential loss or damage or otherwise, including, but not limited to, loss of profits, manufacture or supply of the Goods or in any connection with any statement given or made (or advice not given or made) by or on behalf of the Supplier.

10.6. The Organisation is responsible for ensuring that faulty Goods returned to the Supplier for repair or replacement are free from biological, chemical and radioactive hazard. The Supplier reserves the right to refuse to accept Goods which in its view present a hazard to its staff or which may infringe Health and Safety at Work legislation or which are without a signed certificate that the effective disinfection or decontamination has been carried out.

11. Assignment

11.1. The Supplier may assign its rights and obligations under the Contract to another company within the Supplier’s Group. The Organisation may not assign any of its rights and obligations under the Contract without the appropriate Supplier’s prior written consent.

12. Force majeure

12.1. The supplier will not be liable for failure or delay in delivery or performance of their obligations under this Contract due to any cause beyond their reasonable control.

13. Governing law

13.1. This Contract and any order placed hereunder shall be governed by and construed in accordance with English law and subject to the exclusive jurisdiction of the English Courts.

F. Helpline

If you have any queries, please call the Active Kids helpline on 0800 2 76 1111†

†All calls to this number are free.